Bilingual Virtual Executive Assistant – Remote

About the role

Viva is seeking a bilingual virtual executive assistant to support a fast‑moving startup executive. The role is fully remote and serves a mission‑driven company focused on creating career opportunities for women across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, produce data analyses, generate reports, and maintain SOPs and documentation.
• Coordinate cross‑functional projects and support day‑to‑day operational needs.

Required profile

• Minimum 2 years experience as an Operations, Project, Recruiting or Executive Coordinator, or similar role.
• Fluent in English (C1 level) with strong written and spoken communication.
• Proactive mindset and ability to work independently without constant supervision.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Full‑time permanent contract, fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family care days, parental leave, and global health insurance.
• 100 % remote work forever, 4‑week paid training, and clear growth paths to Senior EA, CSM, or Chief of Staff.