Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. The role is fully remote and serves as the central hub for administrative and operational tasks, ensuring the executive can focus on strategic priorities.

Key responsibilities

• Own the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve workflows, conduct data analysis, create reports, maintain SOPs, documentation, and coordinate internal projects.

Required profile

• 2+ years experience as Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager or similar.
• C1 level English (written and spoken) with at least one role held for 2+ years.
• Proactive attitude and comfortable using Google Workspace, Slack, Notion, and AI tools.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI assistants, automation)

What we offer

• $1,200 USD base salary, up to $1,600 USD total, with raises every 6 months.
• Fixed schedule, no overtime, paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance, 5‑week paid training, and clear growth paths (Senior EA, CSM, Chief of Staff).
• 100% remote work forever and a supportive, high‑rating team.