Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. This full‑time remote position serves leaders across Latin America, helping them stay organized and efficient while the company drives career opportunities for women.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, create and maintain SOPs, generate reports, and handle data analysis.
• Document processes, coordinate cross‑functional projects, and support day‑to‑day operational needs.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting, or Executive Coordinator (or similar role) with at least two years in the same position.
• Fluent English (C1 level) – written and spoken.
• Proactive mindset, comfortable working independently without constant supervision.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months, with clear growth paths to Senior EA, CSM, or Chief of Staff.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance, 4‑week paid training, and a fully remote, forever‑remote work environment.