Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. The role is fully remote and serves a mission‑driven organization that creates career opportunities for women across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take follow‑up actions.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate communication across teams using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years experience as an Operations, Project, Recruiting or Executive Coordinator.
• Fluent English (C1 level) with strong written and spoken communication.
• Proactive mindset and ability to work independently without constant supervision.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Raises every six months, paid holidays, vacation, sick and family care days.
• Paid parental leave, global health insurance, and 100% remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.