Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. The role is fully remote and serves a mission‑driven organization that creates career opportunities for women across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses and event planning.
• Coordinate meetings, prepare agendas and take minutes.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports and support project tracking.
• Facilitate cross‑functional communication using Google Workspace, Slack and Notion.

Required profile

• Minimum 2 years experience as an Operations, Project or Recruiting Coordinator, Project Manager or similar role.
• Strong written and spoken English (C1 level).
• Proactive attitude and ability to work independently without constant supervision.
• Comfortable working remotely across Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador or Nicaragua.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with semi‑annual raises.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick and family care days.
• Paid parental leave and global health insurance.
• 100 % remote work forever, 4‑week paid training and clear growth paths to Senior EA, CSM or Chief of Staff.