Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. This full‑time remote position serves leaders across Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua, helping them stay organized and efficient.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, produce data analyses, generate reports, and maintain SOPs and documentation.
• Coordinate cross‑functional projects and support day‑to‑day operational tasks.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting, or Executive Coordinator.
• Fluent English (C1 level) with strong written and spoken communication.
• Demonstrated ability to work independently and proactively without constant supervision.
• Experience in a remote‑first or startup environment is preferred.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI tools and enthusiasm for leveraging them.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance, 100% remote work forever, and a four‑week paid training program.
• Clear growth paths to Senior EA, Customer Success Manager, or Chief of Staff.