Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is seeking a bilingual virtual executive assistant to support a fast‑moving startup executive. This full‑time remote position serves leaders across Latin America, helping streamline operations and keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, conduct data analysis, generate reports, and maintain SOPs and documentation.
• Coordinate projects and facilitate internal communication across teams.

Required profile

• 2+ years of experience as an Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or a similar role.
• Fluent in English (C1 level) – both written and spoken.
• Demonstrated ability to work independently and proactively.
• Comfortable using Google Workspace, Slack, Notion, and enthusiastic about AI tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with bi‑annual raises.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100% remote work forever.
• Four‑week paid training and clear growth paths (Senior EA, CSM, Chief of Staff).
• Strong company culture with a 4.7/5 Glassdoor rating.