Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. The role is fully remote and serves as the right‑hand for an executive operating across the US and Canada, while the company’s mission focuses on creating career opportunities for women in Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis and support project coordination across teams.
• Facilitate internal communication and coordination using collaboration tools.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting, or Executive Coordinator.
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently in a remote‑first environment.
• Proactive mindset and comfort with fast‑paced startup dynamics.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI tools and enthusiasm for leveraging them.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 100% remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.