Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. This full‑time remote position serves leaders across Latin America, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Streamline internal workflows, conduct data analysis, generate reports, and maintain SOPs and documentation.
• Coordinate projects and facilitate cross‑functional communication.

Required profile

• Minimum 2 years experience as an Operations, Project, Recruiting Coordinator or similar role.
• Fluent English (C1 level) – written and spoken.
• Proven track record of at least one role with a 2‑year tenure.
• Comfortable using Google Workspace, Slack, Notion and enthusiastic about AI tools.
• Proactive mindset, able to work independently without constant supervision.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every 6 months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• 4‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.