Immigration Legal Assistant - Family Department (Remote)

About the role

HireHawk connects professionals with U.S. and Canadian employers; this is a full-time remote contract position supporting a law firm handling family-based immigration matters. You will work alongside attorneys and clients through the case lifecycle, with Monday to Friday hours aligned to U.S. time (CST) and pay of $1,300 to $1,800 per month depending on experience.

Key responsibilities

• Prepare and organize accurate, submission-ready documentation for family-based immigration matters, including I-130 petitions, consular processing, non-immigrant visas, advanced parole, military parole in place, fiancée visas and family waivers.
• Draft and review affidavits, petitions, correspondence and supporting documents for accuracy and consistency.
• Conduct legal research and give attorneys the information needed for case preparation and strategy.
• Build complete case files by collecting, reviewing and organizing client documentation.
• Monitor progress, track deadlines and coordinate next steps with attorneys and clients.
• Maintain case records, databases and case management systems according to firm procedures.
• Serve as a point of contact for clients, giving case updates and explaining documentation and procedural requirements.
• Coordinate consultations, meetings, hearings and court appearances, and help clients prepare for them.
• Assist with service quotes, payment verification, reimbursements, billing information, correspondence, filing and data entry.

Required profile

• At least 2 years of professional experience as a Legal Assistant, including hands-on experience with family-based immigration cases.
• Working knowledge of family immigration processes such as I-130 petitions, consular processing, visas, waivers and related filings.
• Professional fluency in English and Spanish, with strong written and verbal communication.
• Strong organization and ability to manage several active cases and deadlines at once.
• Ability to handle confidential client information discreetly.
• Nice to have: bachelor's degree in a legal, administrative or social science field, paralegal certification, and experience with Advanced Parole, Military PIP, Fiancée Visa or Family Waiver matters.

Required skills

• Experience using legal research tools and case management software.
• Attention to detail in preparing, reviewing and maintaining legal documents and case records.