Executive Assistant to Vice President (Remote LATAM)

About the role

We are seeking a proactive Executive Assistant to support our Vice President/President/CEO remotely from LATAM or the Caribbean. You will work closely with senior leadership, ensuring smooth daily operations and effective communication across time zones.

Key responsibilities

• Manage the executive’s calendar, schedule meetings, events, and reminders across multiple time zones.
• Screen, draft, and respond to emails on behalf of the executive team.
• Coordinate domestic and international travel logistics, including itineraries, bookings, and expense reports.
• Conduct business research and prepare concise summaries for decision‑making and client outreach.
• Maintain and update contact databases and CRM systems with accuracy and discretion.
• Answer and route calls professionally, serving as the first point of contact for stakeholders.
• Assist in preparing reports, meeting agendas, and follow‑up tasks.
• Support special projects and executive‑level personal tasks as needed.

Required profile

• Minimum 2 years of experience as an executive or senior administrative assistant.
• Professional English proficiency (C1/C2 level).
• Resident of LATAM or the Caribbean and comfortable with fully remote work.
• Demonstrated stability, commitment, and eagerness for career development.

Required skills

• CRM systems

What we offer

• 100% remote work with flexible schedule.
• Competitive salary progression: $1,200 USD/month (0‑3 months) up to $1,600 USD/month after 4 years.
• $50 monthly wellness bonus after the first 3 months.
• 18 paid vacation days plus U.S. federal holidays.
• Paid maternity/paternity leave (up to 2 months at 50% salary after 1 year).
• Dedicated Talent Coordinator for professional growth.
• People‑first environment that values continuous learning and ownership.