Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is seeking a bilingual virtual executive assistant to support a fast‑moving US or Canadian startup executive. The position is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Streamline internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis to support decision‑making and project coordination.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years experience in operations, project, recruiting coordination or a similar role.
• Fluent English (C1 level) – written and spoken.
• Proven ability to work independently without constant supervision.
• Comfortable with remote‑first environments and AI‑enhanced tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total with regular raises every six months.
• Fixed schedule, no overtime, weekends off.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work for life.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.