Executive Administrative Assistant to VP (Remote LATAM)

About the role

We are looking for a proactive, highly organized Executive Administrative Assistant to support our Vice President and other senior leaders. This fully remote position serves LATAM‑based professionals and focuses on managing complex calendars, high‑stakes communications, travel, and vendor relationships.

Key responsibilities

• Manage a high‑volume, cross‑time‑zone calendar, prevent conflicts and prioritize tasks.
• Coordinate calls, meetings, events and ensure all participants have clear briefs, objectives and materials.
• Serve as liaison to internal and external stakeholders, drafting and triaging communications in an executive voice.
• Plan end‑to‑end domestic and international travel, creating detailed itineraries and handling changes.
• Maintain organized files, contacts and knowledge bases; build SOPs and checklists.
• Handle confidential information with discretion and anticipate potential risks.

Required profile

• Minimum 3 years of experience supporting C‑level or high‑profile executives in fast‑paced environments.
• Proven ability to operate complex calendar systems and manage global travel logistics.
• Exceptional written and verbal communication skills, capable of writing in an executive tone.
• Strong business judgment, discretion and professionalism when dealing with VIP stakeholders.

Required skills

What we offer

• Full‑time remote work with flexible hours.
• Company culture that values work‑life balance and professional development.
• Opportunity to work with a growing, values‑driven organization.