Legal Administrative & Billing Assistant

About the role

We are seeking a detail‑oriented Legal Administrative & Billing Assistant to support a boutique family‑law and estate‑planning firm. Working remotely, you will assist the attorney and managing partner with daily administrative tasks and billing preparation using Lawmatics and Clio Manage.

Key responsibilities

• Manage and filter the attorney’s email inbox, prioritize messages and draft professional responses.
• Handle outbound client calls via Lawmatics, including PNC follow‑ups and time‑sensitive communications.
• Operate the Lawmatics CRM for client intake, pipeline management and communication tracking, and help develop internal workflows.
• Prepare weekly billing by exporting billables to Excel, correcting data and creating draft invoices for attorney review.
• Maintain client files in Clio Manage and Lawmatics, ensuring records are organized, up‑to‑date and compliant.
• Provide ad‑hoc administrative support and correspondence as needed.

Required profile

• Experience with Lawmatics or a similar legal CRM is strongly preferred.
• Familiarity with Clio Manage or another legal case‑management system.
• Proficient in Excel for data export, validation and report creation.
• Prior legal administrative or billing experience, or strong administrative background in another sector.
• Excellent written and verbal English communication.
• Highly organized, detail‑oriented and proactive.
• Based in Latin America or Europe.

Required skills

• Lawmatics CRM
• Clio Manage
• Microsoft Excel

What we offer

• Competitive salary paid in USD on a monthly basis.
• 100 % remote work for candidates in LATAM or Europe.
• 10 paid vacation days per year plus U.S. federal holidays.
• Stable role within a growing boutique law firm where accuracy and organization drive firm growth.