Finance and Administration Assistant

About the role

BirdLife International is seeking a Finance and Administration Assistant to ensure smooth project operations, provide administrative support, track finances, manage partner agreements, and act as a central contact for donor and partner requests.

Key responsibilities

• Monitor project budgets and expenditures, ensuring accuracy and compliance.
• Review partner financial reports and supporting documentation.
• Prepare financial reports and assist with budget planning.
• Draft and manage project agreements, amendments, work plans, and other contractual documents.
• Process project payments according to organisational procedures.
• Maintain accurate project records and documentation.
• Support coordination of meetings, events, and operational activities.
• Assist with project audits, including document preparation and follow‑up actions.

Required profile

• Highly organised and proactive professional with experience in contract management, business administration and financial oversight.
• Confident managing budgets, coordinating multiple priorities and using CRM and ERP systems.
• Strong communicator able to build positive relationships with partners, donors and colleagues.
• Fluent in English and Spanish, with cultural sensitivity and diplomacy.
• Thrives in fast‑paced environments, works independently or within a dispersed team, and pays great attention to detail.

Required skills

• CRM
• ERP

What we offer

• Hybrid working model (on‑site and remote).
• Holiday entitlement starting at 21 days, up to 25 days with service.
• Full access to LinkedIn Learning courses.
• Employee Assistance Programme with health and wellbeing resources.
• Christmas office closure and Life Assurance up to USD 50,000.
• Commitment to diversity and inclusion.