Executive Assistant to Founder (Bilingual English/Spanish)

About the role

We are seeking a highly organized, proactive Executive Assistant to support the Founder of our personal injury law firm. This role is essential for ensuring smooth daily operations, managing high‑level priorities, and allowing the Founder to focus on strategic initiatives.

Key responsibilities

• Serve as the primary liaison between the Founder and internal/external stakeholders.
• Manage complex calendars, schedule meetings, calls, travel, and appearances.
• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the Founder.
• Prepare agendas, briefing materials, and follow‑ups for meetings.
• Draft, proofread, and format legal and business documents.
• Maintain organized documentation, filing systems, and SOPs.
• Coordinate meetings between attorneys, clients, and external parties while handling confidential case information.
• Support firm‑wide events, workshops, and networking engagements.
• Utilize legal and business software (e.g., Filevine, CRM tools) to improve workflow and digital organization.

Required profile

• Minimum 2 years of experience as an Executive Assistant or similar high‑level administrative role.
• Experience supporting C‑level executives or founders preferred.
• Strong organizational, time‑management, and multitasking abilities.
• High level of discretion and confidentiality.
• Excellent written and verbal communication skills.
• Ability to thrive in a fast‑paced, dynamic environment.

Required skills

• Proficiency in Microsoft Office.
• Proficiency in Google Workspace.
• Experience with CRM tools.
• Familiarity with legal software such as Filevine.