Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving US or Canadian startup executive. The position is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis and support project coordination across the organization.
• Facilitate internal communication and coordination using collaboration tools.

Required profile

• Minimum 2 years of experience as an Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or a similar role.
• English proficiency at C1 level (written and spoken).
• Demonstrated ability to work independently and proactively.
• Experience with at least one long‑term (2+ years) role in a fast‑paced environment.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• Four‑week paid training and clear growth paths (Senior EA, CSM, Chief of Staff).