Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving US or Canadian startup executive. This full‑time remote position serves leaders across Latin America, helping them stay organized and efficient while operating in a remote‑first environment.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Streamline and improve internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis to support decision‑making and project coordination.
• Facilitate cross‑functional communication and internal coordination using collaboration tools.

Required profile

• Minimum 2 years of experience as an Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or a similar role.
• Fluent English (C1 level) – both written and spoken.
• Proactive mindset and ability to work independently without constant supervision.
• Experience in a remote or startup environment is a plus.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 4‑week paid training.
• 100 % remote work forever with clear growth paths (Senior EA, CSM, Chief of Staff).
• Positive company culture with a 4.7/5 Glassdoor rating.