Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. This full‑time remote position serves as the right‑hand for an executive operating across the United States, Canada, and Latin America, ensuring smooth daily operations and strategic execution.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take follow‑up actions.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting, or Executive Coordinator.
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently in a remote‑first environment.
• Proactive mindset and comfort with AI‑enhanced tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 100% remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.