Executive Assistant to UN Women Representative (6‑month contract)

About the role

The Executive Assistant provides high‑level administrative support to the UN Women Representative in Quito, ensuring smooth daily operations, effective information flow, and strict confidentiality.

Key responsibilities

• Maintain and update the Representative’s agenda, schedule meetings and events.
• Arrange travel, hotel reservations, visas, Daily Subsistence Allowance, and related documentation.
• Coordinate shipments, customs clearance, and prepare related paperwork.
• Organise meetings, workshops and events, including logistics, minutes, and briefing materials.
• Prepare PowerPoint presentations and briefing documents for missions and key events.
• Manage the office filing system, electronic mailing lists and contact rosters.
• Monitor deadlines, follow up on commitments and manage travel reports.
• Facilitate communication between the Representative’s office and internal/external units.
• Screen calls, handle correspondence, and route inquiries appropriately.
• Draft routine correspondence and ensure quality of documents and reports.

Required profile

• Proven experience providing executive‑level administrative support in an international or UN environment.
• Ability to handle confidential information with discretion.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication in English.
• Familiarity with UN Women rules, regulations, policies and procedures.

Required skills

• Microsoft PowerPoint

What we offer

• Six‑month fixed‑term contract with the possibility of extension.
• Opportunity to work within a leading UN agency dedicated to gender equality.
• Professional development in an international, multicultural environment.