Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. The role is fully remote and serves companies across Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, and Nicaragua. You will keep the executive’s day‑to‑day operations running smoothly while helping improve internal workflows.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take follow‑up actions.
• Analyze data, create reports, and maintain SOPs and documentation.
• Identify and implement workflow improvements across the organization.
• Support cross‑functional projects and internal coordination.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting, or Executive Coordinator.
• Strong written and spoken English (C1 level).
• Proactive mindset and ability to work independently.
• Comfortable with a fixed schedule, no overtime, and remote work.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 4‑week paid training.
• Career growth paths to Senior EA, CSM, or Chief of Staff.
• 100 % remote work forever.