Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. The role is fully remote and serves as the central hub for calendar management, communication, travel logistics, and operational efficiency.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, create and maintain SOPs, and produce data‑driven reports.
• Document processes, coordinate cross‑functional projects, and ensure smooth internal communication.

Required profile

• Minimum 2 years of experience as an Operations, Project, Recruiting Coordinator or similar role.
• Fluent English (C1 level) with strong written and spoken skills.
• Demonstrated ability to work independently and proactively in a remote environment.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD total with regular raises.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 100% remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.