Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. The role is fully remote and serves companies across Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, and Nicaragua. You will keep the executive’s day‑to‑day operations running smoothly while helping the organization scale.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take follow‑up actions.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years experience as an Operations, Project, Recruiting, or Executive Coordinator.
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently in a remote‑first environment.
• Proactive mindset and comfort with AI‑enhanced tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 4‑week paid training.
• Career progression to Senior EA, Customer Success Manager, or Chief of Staff.