Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. This fully remote position serves as the right‑hand for an executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Streamline internal workflows, conduct data analysis, generate reports, and maintain SOPs and documentation.
• Coordinate cross‑functional projects and support internal teams to keep initiatives on track.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting Coordinator or similar role.
• Fluent English (C1 level) – written and spoken.
• Proactive mindset with a track record of independent execution.
• Comfortable working with Google Workspace, Slack, Notion, and enthusiastic about AI tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100% remote work forever.
• Four‑week paid training and clear growth paths (Senior EA, CSM, Chief of Staff).