Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving US or Canadian startup executive. The position is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will keep the executive’s day‑to‑day operations running smoothly while contributing to workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take minutes.
• Analyze data, generate reports, and maintain SOPs and documentation.
• Identify and implement workflow enhancements across the organization.
• Support internal projects and cross‑functional coordination.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting, or Executive Coordinator.
• Fluent English (C1 level) with strong written and spoken communication.
• Proactive mindset and ability to work independently without constant supervision.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100% remote work for life.
• Four‑week paid training and clear growth paths (Senior EA, CSM, Chief of Staff).