Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. You will work remotely from any location in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua, helping the executive stay organized and the operation running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expense reports, and event planning.
• Design and improve workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate internal communication and coordination across teams.

Required profile

• 2+ years of experience as an Operations Coordinator, Project Coordinator, Recruiting Coordinator, Project Manager, or a similar role.
• Fluent English (C1 level) – written and spoken.
• Demonstrated ability to work independently and proactively.
• Experience with at least one long‑term role (2+ years).

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI tools and enthusiasts

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• 100% remote work forever with clear growth paths (Senior EA, CSM, Chief of Staff).