Asistente Administrativa (Secretaría)

About the role

The Administrative Assistant (Secretariat) will support PwC’s Internal Firm Services in Quito by ensuring high‑quality document handling, coordination and administrative support for various business units. This role focuses on maintaining consistent documentation standards, managing physical and digital records, and providing secretarial assistance to assigned areas.

Key responsibilities

• Format, review and standardize technical documents in line with firm guidelines.
• Coordinate issuance, reproduction and distribution of reports, proposals and other corporate documents, liaising with external providers to meet deadlines.
• Administer, safeguard and control physical and digital documentation, ensuring proper organization, preservation, traceability and accessibility.
• Register, track and archive internal and external communications according to established procedures.
• Support the preparation and consolidation of service proposals, tenders and other commercial or institutional processes.
• Perform quality checks on processed documents to verify consistency, integrity and compliance with corporate standards before final release.
• Oversee filing, digitization and document‑management processes, ensuring adherence to policies, procedures and regulatory requirements.
• Prepare and maintain management reports and performance indicators related to the administered processes.
• Maintain confidentiality, integrity and security of information, complying with data‑protection and information‑security policies.
• Identify opportunities for improving document production and administrative workflows, proposing actions to increase efficiency and productivity.
• Provide general administrative and secretarial support to assigned areas, facilitating efficient handling of documentation, communications and operational requests.

Required profile

• Motivated individuals with a strong desire to learn and share knowledge.
• Attention to detail and commitment to quality and consistency.
• Ability to manage multiple tasks, meet deadlines and work collaboratively.
• Strong sense of confidentiality and ethical conduct.
• Proactive attitude toward process improvement.

Required skills

What we offer

• Opportunity to develop a career within a leading professional services firm.
• Exposure to diverse business areas and the chance to build valuable relationships.
• Supportive environment focused on personal and professional growth.