Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a fast‑moving startup executive. The role is fully remote and serves women‑focused initiatives across Latin America, helping the executive stay organized and efficient.

Key responsibilities

• Manage the executive’s calendar, inbox, meeting coordination, travel arrangements, expense reporting, and event planning.
• Streamline internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis, prepare project updates, and coordinate cross‑functional teams.

Required profile

• 2+ years experience as an Operations, Project, Recruiting or Executive Coordinator, or similar role.
• Fluent C1 English (written and spoken).
• Demonstrated ability to work independently in a remote‑first environment.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 4‑week paid training.
• Career growth paths to Senior EA, Customer Success Manager, or Chief of Staff.